Why Microsoft Teams is The Best Tool for Team Collaboration

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Mobile and laptop logged into Microsoft 365

Whether your employees are still working remotely or have now returned to the workplace, there has never been a more important time for effective company-wide collaboration tools.

The leading collaboration tool that can bring together content, conversations, and employees for a productive shared workplace, is Microsoft Teams. It improves employee communication, productivity, and teamwork by integrating all forms of collaboration into one single user interface – this includes, chats, documents, shared files, and meetings. It even allows team members to communicate with popular features like emoticons and GIFs. It’s a great platform to add some fun to your daily interactions!

Some of the key features of Microsoft Teams include:

Project Management

With Microsoft Teams, you can focus on specific projects and communications, rather than having to manage unfiltered email inboxes. This helps teams work more efficiently when collaborating on important tasks.

Microsoft Teams helps make it easier for users to find the information that they are looking for by dividing it into selected ‘channels’, so you’ll only be able to view messages, documents, and meetings pertaining to that particular channel. As a result, there’s less chance of you being distracted by irrelevant emails and overloaded inboxes.

Real Time Communication

A great feature of Teams is its chat functionality. You can have threaded conversations, meaning everything is recorded in one easy to find place. This avoids the usual bombardment of group conversation email threads, and the need to hunt through your inbox for a particular email.

This helps maintain productive group discussions and keeps productivity flowing. Choose between team and private discussions, and integrate audio and video chats. You can also integrate your phone system using Microsoft Teams Calling, with Microsoft Teams.

Microsoft Teams Calling

Microsoft Teams Calling is a cloud-based phone system designed to be integrated with an Office 365 Enterprise plan. It enables you to integrate with or replace your entire business phone system with a managed cloud service.

It will transform how you work by unifying calling and Microsoft Teams – offering chat, meetings, calendar and email for an all-in-one solution.

Business Apps Integration and Customisation

Microsoft Teams brings all your commonly used tools together including Word, Excel, PowerPoint, OneNote, Planner, SharePoint and more, for a seamless working experience. For example, this means staff can collaborate on a document sitting in the Chat as they talk.

Microsoft Teams can also be customised and integrated with hundreds of other third party tools and software such as Twitter, SurveyMonkey and Hootsuite, to deliver a tailored solution that suits your business. Customise your workplace to your team’s liking, helping everyone stay on top of team related tasks!

Security Features

If you’re concerned about cyber security and data leaks, as every organisation should be, Microsoft Teams has a variety of authentication protocols making it more difficult for unauthorised users to gain access to your data. This includes organisation-wide two-factor authentication or single sign-on through Active Directory.

Transform Your Workplace

Powerful collaboration tools like Microsoft Teams can transform your workplace through improved teamwork, employee engagement and seamless communication, especially at such a critical time with current coronavirus work restrictions and business upheaval.

If you’re thinking of making the move to Microsoft Teams, contact Surety IT today for expert advice and a seamless deployment plan and transition.

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About the author:

Ash Klemm

Ash Klemm

Ash has over 20 years of experience in sales and marketing.His journey from a casual salesperson at Chandlers to State Manager at a national IT distribution company, while battling health issues, including a double lung transplant in 2015, gave him the experience, know-how, tenacity, and marketing insight, to find solutions and help businesses grow.After spending several years in the ivory tower of state management, Ash missed the genuine connection of face to face meetings and helping make a difference to businesses in need.His authentic, conversational, and easy-going nature helps our customers feel at ease and shows them we are a brand to trust. Ash spends his days advocating for our customers to ensure they receive the best possible service in a timely fashion. Ash is also the in house chair builder.His curiosity and natural problem-solving ability make him the perfect first call for all our new customers to help determine what is wrong, how Surety IT can help and what the best solutions are moving forward.
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