Why Microsoft Teams is The Best Tool for Team Collaboration

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Whether your employees are still working remotely or have now returned to the workplace, there has never been a more important time for effective company-wide collaboration tools.

The leading collaboration tool that can bring together content, conversations, and employees for a productive shared workplace, is Microsoft Teams. It improves employee communication, productivity, and teamwork by integrating all forms of collaboration into one single user interface – this includes, chats, documents, shared files, and meetings. It even allows team members to communicate with popular features like emoticons and GIFs. It’s a great platform to add some fun to your daily interactions!

Some of the key features of Microsoft Teams include:

Project Management

With Microsoft Teams, you can focus on specific projects and communications, rather than having to manage unfiltered email inboxes. This helps teams work more efficiently when collaborating on important tasks.

Microsoft Teams helps make it easier for users to find the information that they are looking for by dividing it into selected ‘channels’, so you’ll only be able to view messages, documents, and meetings pertaining to that particular channel. As a result, there’s less chance of you being distracted by irrelevant emails and overloaded inboxes.

Real Time Communication

A great feature of Teams is its chat functionality. You can have threaded conversations, meaning everything is recorded in one easy to find place. This avoids the usual bombardment of group conversation email threads, and the need to hunt through your inbox for a particular email.

This helps maintain productive group discussions and keeps productivity flowing. Choose between team and private discussions, and integrate audio and video chats. You can also integrate your phone system using Microsoft Teams Calling, with Microsoft Teams.

Microsoft Teams Calling

Microsoft Teams Calling is a cloud-based phone system designed to be integrated with an Office 365 Enterprise plan. It enables you to integrate with or replace your entire business phone system with a managed cloud service.

It will transform how you work by unifying calling and Microsoft Teams – offering chat, meetings, calendar and email for an all-in-one solution.

Business Apps Integration and Customisation

Microsoft Teams brings all your commonly used tools together including Word, Excel, PowerPoint, OneNote, Planner, SharePoint and more, for a seamless working experience. For example, this means staff can collaborate on a document sitting in the Chat as they talk.

Microsoft Teams can also be customised and integrated with hundreds of other third party tools and software such as Twitter, SurveyMonkey and Hootsuite, to deliver a tailored solution that suits your business. Customise your workplace to your team’s liking, helping everyone stay on top of team related tasks!

Security Features

If you’re concerned about cyber security and data leaks, as every organisation should be, Microsoft Teams has a variety of authentication protocols making it more difficult for unauthorised users to gain access to your data. This includes organisation-wide two-factor authentication or single sign-on through Active Directory.

Transform Your Workplace

Powerful collaboration tools like Microsoft Teams can transform your workplace through improved teamwork, employee engagement and seamless communication, especially at such a critical time with current coronavirus work restrictions and business upheaval.

If you’re thinking of making the move to Microsoft Teams, contact Surety IT today for expert advice and a seamless deployment plan and transition.

About the author:

Geoff Stewart

Geoff Stewart

Geoff Stewart is a highly experienced and skilled IT Challenger at Surety IT. His knowledge is based on years of industry experience having created customised, stable, well performing systems both for multi-national companies in the UK and Australia and Surety IT customers.

Surety IT’s mission is to address and overcome the 4 biggest problems businesses have with their IT systems and support which are: poorly performing systems, unreliable systems, unresponsive IT support and poor IT related advice.

We’ve developed a proprietary process that allows us to do that by: thoroughly understanding your business requirements, gaining an in-depth knowledge of your IT systems, identifying mission critical technology issues vital to your business performance and ensuring our ‘Solution Path’ process is specifically designed and tailored for you with value based solutions and support.

Give us a call or send us a message on our contact page to find out more about how we go about achieving these outcomes.

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